Forshay Careers

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HR Director (Direct Hire)

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Job Description

Our client, a peninsula based, elite equestrian facility is in need of an HR Director to support their primary business activities. This ranch maintains equestrian property for business operations and personal enjoyment, cares for and trains elite horses and riders for national and international horse show jumping competitions, and leases out stall space and trains third-party horses

The Human Resources Director will be based at the equestrian facility outside of Palo Alto, with moderate travel required, including travel to the San Diego area or other locations of horse shows approximately twice a month.


Specific job responsibilities:

  • Be the primary point of contact for managers and employees, and coach managers on HR related matters
  • Create/write and maintain Employee Handbooks and update periodically, as needed
  • Key items include benefit summaries, time keeping/recording and policies on breaks, paid time off and leaves of absence, and disciplinary procedures
  • Translate key documents (e.g. offer letters, employee handbook/policies, key employee communications, etc.) to Spanish
  • Work with ranch, barn, and property managers to maintain thorough, up-to-date OSHA documentation and policies, including the Injury and Illness Prevention Programs (IIPP) plan and safety signage
  • Work with employees and managers on any work related injuries including the initial care visit, filing workers compensation claims, and ongoing communication with workers comp insurance provider and employee
  • Help arrange trainings for staff as needed, including safety reviews, annual HR reviews, anti-sexual harassment training, and management training
  • Assist owners with annual performance reviews, compensation packages and professional development for staff
  • Using Intuit Payroll, process payroll, prepare payroll tax returns and annual W-2s for employees
    • Process salaries, health care reimbursements and bonuses
    • Collect timecards, per diem and other expense reimbursements and monitor overtime payments
    • Implement an accrual system for PTO and create quarterly employee statements
    • Recommend benefits changes before renewals; focus in 2018 is a comprehensive review of health insurance options
    • Review and approve invoices for various benefit programs and workers' comp insurance
    • Prepare annual employee survey and employer contribution to 401k
    • Fill out annual workers' compensation audit or other insurer-required paperwork
    • Fund quarterly HSA contributions
  • Manage insurance and employee benefits programs, including annual review and cost analysis for health, vision, dental, 401k, and workers’ compensation.
  • Propose annual bonuses and compensation ranges
  • Conduct salary range comparisons for employees and analysis on compensation models
  • Onboard new employees
    • Collect documentation, payroll forms, etc.
    • Arrange for background checks and confidentiality agreements for all staff
    • Assist employees in enrolling in health, dental and vision plans and 401k
    • Review Employee Handbook with staff
    • Off-board terminated employees, including any necessary paperwork and final pay
    • Serve as primary point of contact for questions from employees, managers and owner on all HR concerns


Preferred Skill Set, Experience, and Personality Traits


  • Extensive HR management experience, ideally in a small to mid-sized business
  • Fluency in Spanish required
  • Comfort working in a small, entrepreneurial environment
  • Takes pride in providing exceptional service
  • Bias for action – gets things done
  • Discreet – respects need for privacy and confidentiality
  • Approachable, nonjudgmental
  • Attention to detail and excellent at keeping organized records
  • Creative problem solving skills
  • Excellent interpersonal, written and oral communication skills
  • Enjoys interacting with a wide range of people
  • Prior knowledge of ranching/agriculture or equestrian operations a big plus – interest in these areas is essential
  • Willing to dig into details and learn specifics of agriculture employee laws
  • Enjoys dogs (no allergies)
Human Resources